Better Fundraising by Design

M3 Marketing Ltd

This privacy notice tells you what to expect us to do with your personal information.

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Our contact details

Email

incidents@m3m.co.uk

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What information we collect, use, and why

We collect or use the following information to provide services and goods, including delivery:

• Names and contact details

• Addresses

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We collect or use the following information for service updates or marketing purposes:

• Names and contact details

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We collect or use the following information for recruitment purposes:

• Contact details (eg name, address, telephone number or personal email address)

• Date of birth

• National Insurance number

• Employment history (eg job application, employment references or secondary employment)

• Education history (eg qualifications)

• Right to work information

• Whether or not you have a disability that the organisation needs to make a reasonable adjustment during the recruitment process

• Other information you may provide us, but not requested during the recruitment process, for instance information on your gender, ethnicity or membership of bodies such as trade unions

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Lawful bases

Our lawful bases for collecting or using personal information to provide services and goods are:

• Legitimate interest:

• • We collect information for a legitimate business interest in order to tailor our services to you and / or to provide you with a quote for services or to provide you with details of goods and / or services we require from you.

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Our lawful bases for collecting or using personal information for service updates or marketing purposes are:

• Legitimate interest:

• • We collect information for a legitimate business interest in order to tailor information about our services to you where you have expressly stated you want additional information.

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Our lawful bases for collecting or using personal information for recruitment purposes are:

• Consent

• Contract

• Legal obligation

• Legitimate interest:

• • Assess your skills, qualifications and suitability for the job Communicate with you about the recruitment process Carry out references where applicable Keep records relating to the hiring process

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Where we get personal information from

• People directly

• Previous employers

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How long we keep information

We keep information about customers and suppliers for 6 years in order to ensure compliance with legal requirements.

Recruitment information is kept for a period of 12 months for any unsuccessful candidate and is then deleted.

For successful candidates who become employees, information is kept for a period of 6 years after the end of the period of employment in order to meet our legal obligations. All information is deleted after this period.

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Who we share information with

Data processors

Bluecando

This data processor does the following activities for us: Manage our IT systems

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Bright Pay and Creative Pension

This data processor does the following activities for us: Payroll software provider and pension provider

Other organisations

• External auditors or inspectors

• Organisations we’re legally obliged to share personal information with

• Previous employers

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Your data protection rights

Under data protection law, you have rights including:

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Your right of access - You have the right to ask us for copies of your personal data.

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Your right to rectification - You have the right to ask us to rectify personal data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

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Your right to erasure - You have the right to ask us to erase your personal data in certain circumstances.

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Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal data in certain circumstances.

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Your right to object to processing - You have the right to object to the processing of your personal data in certain circumstances.

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Your right to data portability - You have the right to ask that we transfer the personal data you gave us to another organisation, or to you, in certain circumstances.

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Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent.

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You don’t usually need to pay a fee to exercise your rights. If you make a request, we have one calendar month to respond to you.

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To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

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How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

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If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

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The ICO’s address:           

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

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Last updated

16 May 2024